Executive Assistant

RemoteUk, Liverpool

About the role

We’re looking for a bright and skillful Executive Assistant who is happy to act as right-hand support in both a business and private EA capacity.

If you are looking to be part of a high-energy team, this is an exciting and rewarding opportunity. We are looking for a flexible and commercially minded individual who is happy working alongside the leadership team, have had experience within a corporate environment but now looking to work in a more agile, smaller company environment The successful candidate should be comfortable liaising with senior level stakeholders but equally happy to get involved in more mundane tasks.

Whilst it is not a 24/7 role you must have a flexible approach to supporting the CEO as the companies are going through an extremely exciting expansion period. This is a highly varied role that will encompass anything from taking meeting actions, managing email, diary control, working with suppliers and staff, property management and more.

Once the regulations will allow it, you will be based from a waterfront office in Liverpool and at times travelling to various locations in Lancashire, Merseyside and Wales.

Interested? We would love to hear from you.

 

Responsibilities include:

  • Diary Management: Work autonomously managing busy, ever changing diaries, planning strategically and prioritizing where necessary.
  • Inbox Management: Manage the CEOs email account, providing a discreet and effective service, identifying urgent correspondence, and responding on behalf of the CEO when required.
  • Travel Arrangements: Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses on return.
  • Project Management: Providing insightful thought-partnering to the CEO on activities related to the day-to-day operations of the organization.
  • Stakeholder Management: Maintain healthy relationships with all key stakeholders, analyzing business departmental relationships and providing feedback to upper management on what is and is not working.
  • Property Management: Day to day household management of a few properties, bills, getting repair jobs done, ordering supplies and food, organizing cleaners, gardeners, making sure homes are maintained to a high standard and run efficiently and always organized.
  • Administration and book keeping: Managing and being in total control of invoices, bank accounts, filing, mail and general day to day admin.

 

Qualifications and Experience

  • At least 4 years’ experience supporting at C-Suite
  • Bachelor’s degree or equivalent
  • Advanced Microsoft Office skills
  • Proficient with MS Office, Trello

 

Skills, Knowledge and Abilities

  • Strong organizational, project management and proactive problem-solving skills with impeccable multi-tasking abilities.
  • Self-starter with ability to work well independently and as part of a team.
  • Strong interpersonal skills: you have a thick skin yet are personable and calm with a can-do attitude.
  • Ability to adapt to ever-changing business requirements.
  • Able to effectively prioritize conflicting needs, resolve issues expediently and uphold a strict level of confidentiality.
  • Self-starter able to take initiative and identify jobs that need doing as much as deliver tasks.
  • Detail oriented with an eye for balancing efficiency with effectiveness.
  • Strong ability to be adaptable and work independently.
  • Exercises good judgement in a variety of situations.

 

About Us:

For over 16 years we have been helping millions of people get in touch with the best products of the insurance industry. At its roots, the insurance industry is about protecting members of a community.

Our business is growing, and we are not getting unnoticed out there. Millions of people use our services every year and we need to make sure we provide them stellar quality, a safe and secure environment and flawless uptime. We have quite the estate nowadays, so we need you to help us manage and obsess about improving our products.

We’re a multi-layered insurance comparison technology company with expertise in lots of different areas.

A standout thread flows through all our work: we not only deliver Whitelabel Platform solutions that focus on user journey and the user’s needs but also optimization help for buying platforms and much more.

We are not afraid to challenge conventional thinking and we’re known for our family feel, game-changing, funky fresh approach to delivery.

Our culture is built on trust, collaboration, optimism, inclusivity, and diversity.

Our work adheres closely to the principles of user-centered design; we deliver client work using Agile processes and in-depth discovery.

 

 

We take data privacy very seriously and we want to make sure you understand and agree to the way we collect, store and use your personal data. By filling in and submitting your application you provide us with your personal data. We collect your data in order to process your job application. We typically process and store your data for the duration of 10 years or until you withdraw your consent.

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We take data privacy very seriously and we want to make sure you understand and agree to the way we collect, store and use your personal data. By filling in and submitting your application you provide us with your personal data. We collect your data in order to process your job application. We typically process and store your data for the duration of 10 years or until you withdraw your consent.